Gmail is the world’s largest email service provider for receiving and sending email data online. As we know communication has always been challenging. Since the advent of Gmail things have gotten easier. Gmail has many built-in features, but one of the key features is storage limit of data is 15 GB per account.
In many scenarios, people find it very difficult to save Gmail email data with all the credentials like Subject, To, CC, and many more such things. In this article, we’ll give you the best way to save all your Gmail data without losing any information. Without further delay, let’s get started.
Method 1. Export Gmail Data Manually using the Gmail Interface
- Go to the Gmail application and open the email
- Navigate to the top right corner, where “three dots” will be there.
- Click on the three dots and select the “Print” option to print the data.
- Select the desired location where you want to save your email.
- Finally, click on “Print” to export Gmail data.
Limitations of Exporting Gmail Email Data using Gmail Interface
- If you have thousands of email data, then you have to repeat a thousand times to print, so it would be time-consuming.
- By default, Google provides downloading of your email data only in PDF format.
- Date filter option is not available, when you have to download Gmail email data from certain time period.
Method 2. Backing up Gmail Email using Google Takeout
- Go to Google Takeout’s Official website.
- Sign In with your Gmail credentials
- In create a new export>> select data to include, after that deselect all.
- After deselecting, select “Gmail” to export Gmail data.
- Click on the Next Step button
- Pick a file type, frequency, and destination from the drop-down menu option. After that, you have the option of sending data to a drive, dropbox, or one drive box, we can also select the file size and type as per the requirements. Head to click on the Export Button.
- Now, you’ll show the progress of backing up Gmail email data.
- Finally, your data has been downloaded!
Limitations of Google Takeout
- The backup limit of Google Takeout data is limited to three times a day and goes up to 7 times a week.
- Due to the large amount of data, this may take several days and hours.
- Accessibility of any other files directly is not possible.
Automated Solution to export Gmail data
As we saw earlier when we Backing up Gmail email data manually using the Gmail interface. Things got easy, but when we talk about downloading thousands of data. Then it’s not possible to download it one by one. In the second method using Google Takeout, bulk backing up of Gmail email data is easy but sometimes it takes a day or even hours to export it. So, both the above methods have limitations. Consequently, we developed a fast, trusted, and reliable software solution PCVITA Gmail Backup Tool to streamline your work easily and hassle-free.
Prime Features of our Automated Solution
- You can backup Gmail email data in PST, PDF, EML, MSG & MBOX format.
- You have the facility of “Gmail Delete after download” features to free up the server space.
- It offers you a naming convention to save emails with a different name and customize it as per your requirements.
- Facility of “Incremental Backup” available for backing up Gmail email data.
- It is available in 11 different languages, wherever you are, you can access the software in your native language.
- Compatibility with all the versions of Windows OS.
Step-by-step Process to Export Gmail Data using Automated Solution
- Download & Launch the wizard and enter the Gmail credentials to further proceed to the next step.
- Select the category and desired email format to export your data.
- Select folders and apply the filter option.
- Navigate to the start button to begin the process of backing up Gmail email data.
Key Takeaways
We have discussed both manual as well as automated solutions to export Gmail data. If users have few emails then use the Gmail interface to download emails one by one. But if users have a bulk amount of data without waiting for days and hours to export their precious data, Then, opt for our reliable automated solution.