Business globally struggles with managing field employees. Especially their time, activities and accountability. The best way to do so is through attendance and leave management software. The software is helping companies manage their field forces’ time and ensure that the attendance recorded is authentic.
Attendance management software is eliminating the manual practice of marking attendance, which is time-consuming and faulty. The software is the best way for managers to ensure that the process is automated, thus making the remote employees productive.
What is Attendance and Leave Management Software?
Controlling attendance is difficult. This is particularly true when workers take time from their shifts; according to 96% of workers, supervisors miscalculate leave. To add insult to injury, this becomes more difficult when a team’s entire roster is on the field!
One of the main causes of miscommunication and poor management in a field operations team is attendance management. Consequently, field force management software that automates the computation of attendance and leave is necessary for managers.
The way that attendance is gathered, checked, and evaluated distinguishes online attendance management from offline solutions. Workforce management software takes extra steps to automate processes that make attendance as simple and genuine as possible.
It is possible for personnel to log in and out of the field through attendance management. It also facilitates the tracking of the amount of hours worked by them and their bosses.
Employees can apply for leaves and see how many leaves remain in their allotted amount with the help of leave management. The admin action will immediately adjust the leave quota. Managers can approve or cancel that leave request through the same portal. Using software to assist with employee leave management is essential!
What are the Challenges of Field Employee Attendance?
Since the field employees are remote, going to the office just to mark attendance can be time-consuming and productivity dimming. Here is a list of challenges of field employee attendance.
Time-Consuming Process
Field workers frequently suffer from the additional time and effort it takes them to get to the office every day in order to record their attendance. Their productivity is adversely affected as well.
Buddy Punching
When field forces are absent or tardy, they frequently engage in buddy punching. It causes a significant loss for the company.
Employee Arriving Early and Departing Early
Managers are unaware of the working hours of field staff because they operate from the field.
Frequent Breaks by Employees
Since no one is watching them all the time, field workers frequently take their time getting things done. They typically take frequent toilet breaks or long lunch breaks.
How can TrackoField Help with Attendance?
The whole attendance process is automated by the attendance management system, which makes it simple for managers and staff to handle. The system allows real time tracking of the employees’ time and productivity.
Geocoded Attendance
Only when they are on the field or within a certain radius of the location may executives record their attendance. They won’t be able to record attendance if they are far from their place of employment.
Remote Attendance
Employees can record their attendance anywhere they are with the use of field force management software. It is not necessary to consider requiring workers to travel further in order to record their attendance.
Geocoded and Visual Attendance
In addition to geofences, geocoded photos will be used to confirm attendance. Executives are required to provide an image with the latitude, longitude, and time in order for the software to read it and record attendance.
Attendance Task Linking
Employee tracking software links attendance to duties, which helps prevent employee forgetfulness. Employees have the ability to report their attendance only when they are close to completing a task, and they cannot log their attendance before the assignment is completed.
Leave Quotas
Workers don’t have to worry about running out of vacation time. Employee leaves will be visible on a field force management system and will adjust automatically as leaves are taken.
Simple Communication
With technologies allowing employees to request absences and employers to reply on the same platform, the process of applying for leaves could not be simpler. Employers are able to obtain a comprehensive log of all employee leaves taken, along with the justifications for them.
Conclusion
Using attendance and leave management software will assist companies globally in managing their field forces’ time and performance. Advanced software ensures that they are able to mark their attendance or apply for leaves remotely.
TrackField offers attendance management software that helps businesses manage their employee’s time and attendance automatically. Its advanced features, like geo coded attendance management and the executive app, allow field force to operate remotely without having to contact managers for minute details.
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